4 Ways to Make Your Word File “Thin”

Summary:
A few simple ways to make your Word file “thin” and more portable.


Tags:
word, microsoft word, small, large, file size, thin


Article Body:
We will talk about a few related to your daily office work. Have you encountered the following situation? You want to send an email with a Word file attached, but the email cannot be sent because the Word file is too large. And you waste a lot of effort to lighten the file. You can try the following methods, which can significantly reduce the size.

1.Save As

From the menu, choose “File > Save As” and save the file under a new name. You can compare the new file with the original; you will find that the file size of the new one is much smaller.

You can also work like this. Select all the contents of the document, copy and paste it into a new blank document and save it. Again, the file size of two documents is different.

2.Delete previous versions

If there are many previous versions in the file, the file size will be larger.In the menu, choose “File > Version”, check if a previous version has been saved. You can delete these worthless versions to lighten the file.

3. Insert an image wisely

“Inserting an image” is one of the main reasons why your Word file gets bigger. Try inserting a smaller image. You can use a graphics editor to reduce the size of the image before inserting it into the file.The file format should use GIF or JPG and not use those high resolution graphics, such as BMP.

4.No “Embed True Type Fonts”

“Embed True Type Fonts” will increase the size of the Word file. From the menu, choose “Tools > Options”, switch to the “Save” tab. Confirm that your Word file does not have a real font and turn off the “Embed real font” option. If you are embedding a True Type font, choose “Embed only used fonts”.

Try the above four methods, you will see your Word file become thin.

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